Newbridge Primary School Association
COMMITTEE MEETING
Date: Wednesday 3 March 2010
Time: 7.30pm
Venue: Blue Room
MINUTES OF MEETING
1. Apologies for absence
2. Treasurer's report
Balance at last meeting was £9,800. Since the last meeting funds totalling £220 have been raised from a cake sale (£150) and a coffee morning and uniform sales (£70). Funds have been spent on art resources (£265), keyboards and mice for reception classes (£190.50) and a licence for the upcoming quiz (£21), total £476.50. The balance of the account now stands at £9,600. Other spending already committed totals £2995 and £1505 has been agreed for other requests leaving a balance not committed of £5,100. The agreed spend on the boat, basketball nets and breakfast club is £4,000, leaving £1,100 uncommitted. Fund-raising opportunities coming up are the quiz night, barbecue, summer fair and the raffle. We are aiming to keep a balance of £3,000 in the account.
3. Amendment to trustees
SM would like to step down as a trustee as she is no longer involved with the NPSA, she will be replaced by KS.
4. Charity Commission Correspondent
JW has traditionally done this role (filing annual accounts with Charities Commission). He would like to hand over the role. LL suggested PB who currently audits the accounts and will ask him, otherwise will add this to the secretary role.
5. Signatories on bank account
We need two signatories on a cheque and to obtain information from the bank. Currently there are five - of whom only SW is actively involved with the NPSA. LL and GK were proposed as replacements. Suggested new signatories should be willing to be in this role for a minimum of two years.
6. Outstanding items from last meeting
Update on boat - SW has obtained a number of quotes for ready made wooden boats and bespoke. A further quote is expected this Friday. There is an issue over the surface which is quite rough and for many of the options would need levelling and resurfacing. The 'very long boat' from Timberline (5.2 metres, needs over 8 metres clearance) costs £2,500 with wet pore surfacing or just under £3,000 with artificial turf. NPSA have so far agreed to spend £1,900. The school will contribute £500 to fund the resurfacing from devolved capital. The meeting agreed to increase the NPSA contribution to £2,500.
Wet-play toys - JC will talk to the pupil who has asked for more wet play toys and encourage further research by the School Council to come up with a list of requested games and ask for these specific games in a newsletter.
Notice boards - SW has researched the options and recommends we spend £350 on a covered, secure noticeboard for the side of the main office building. Discussion around the need to put notices on entrance gates for cake sales, etc. Concern about them being vandalised. EP mentioned you can get 'plastic paper' to print notices on rather than having to laminate. Agreed to spend £350.
7. Protocol for minutes and names on web-site
Agreed that minutes/agendas sent out by email will have full names but those on the website will have initials only.
8. Purchasing (JM)
Coffee/tea/squash/etc needs to be clearly labelled as NPSA. If anyone notices low supplies, please contact JM. NPSA has their own cupboard.
9. School requests
Discussion of breakfast club and need for new toys/games (spending of £500 already agreed) - can't use same games for breakfast club and wet weather.
Scooter storage (request from parent) - JC confirmed that the school has a grant for £6,000, some of which will be spent on scooter storage by the end of the year.
10. Up-coming fundraisers
Quiz night. Tickets on sale from the office from Friday. Details will be in the newsletter this week.
Barbecue will be on 21 May 2010. DF, LC and TM will be organising it.
Raffle at summer fair, including competition for two classes who sell the most tickets, eg, film night for class as prize. Proceeds will go towards multi-media system for Lower School Hall. LB is organising this. Volunteers are needed to help, for example asking local businesses for prizes, helping with catering. JM has volunteered to ask for prize donations.
Suggestion from PTA magazine (NCPTA) - Guinness World record breaking attempt to have the greatest number of children on a sleepover on Saturday 19 June 2010. This can raise about £10 per child (£2 per child goes to NCPTA). However, this is less appealing for staff as all staff may be needed to supervise. Possible suggestion for the future, may get more support if it was a fund raiser for one of our selected charities.
IT is getting details of a fund raising toner recycling scheme.
11. NCPTA membership
The NPSA are currently members at £100 a year for which we get a regular magazine, access to their website, insurance, advice and fund raising ideas. The website is available to any NPSA member using the membership number.
12. Grants and sponsorship role vacancy
EB is stepping down from this role (responsible for identifying grants to support fund raising and sponsorship for events). JM will now take this on jointly with LB.
13. Any other business
None.
14. Date of next meeting
Monday 26 April 2010 at 7.30pm in the Blue Room.
